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What is a histogram? It looks a lot like other bar charts, but it groups numbers into ranges based on your determinations. Compared to other types of graphs, histograms make it easier to identify different data as well as categories and frequencies of occurrence.
You can create a histogram in Excel using its histogram tool. Just enter the data you want to analyze and the “bin numbers” you wish to use, which represent the frequency intervals you wish to use.
Histograms are supported by Excel 2019, 2016, 2013, 2010, 2007 and Excel for Mac, but the steps you take depend on which version of Excel you're using.
The Analysis ToolPak add-in is required to use the histogram tool. This add-in is not supported in Excel Online (Office 365). However, you can view a histogram created in a desktop version of Excel using Excel Online.
How to Make a Histogram in Excel 2016
Excel 2016 has a histogram maker that's especially easy to use, as it’s one of the built-in charts available.
To begin, enter the data you want to use in your histogram into a worksheet. For example, enter the names of the students in a class in one column and their test scores in another.
Select the entire dataset.
Go to the Insert tab and select Recommended Charts in the Charts group.
Go to the All Charts tab and select Histogram.
Right-click the vertical axis (the numbers beneath the chart) and select Format Axis to open the Format Axis pane and customize the histogram.
Select Categories if you want to display text categories.
Select Bin Width to customize the size of each bin. For instance, if the lowest grade in your dataset is 50 and you enter 10 in the Bin Width box, the bins will display as 50-60, 60-70, 70-80, and so on.
Select Number of Bins to establish a specific number of bins displayed.
Choose Overflow Bin or Underflow Bin to group above or below a specific number.
Close the Format Axis pane when you have finished customizing the histogram.
How to Create a Histogram in Excel 2013, 2010, or 2007
Excel 2013 or earlier requires the Analysis ToolPak add-in to use the histogram tool. Make sure it's installed before you create a histogram in Excel.
Go to the File tab, then select Options.
Select Add-ins in the navigation pane.
Choose Excel Add-ins in the Manage drop-down, then select Go.
Select Analysis ToolPak, then select OK.
Once you've added the Analysis ToolPak, you can access it in the Analysis group under the Data tab.
Enter the data you want to use in your histogram into a worksheet. For example, enter the names of the students in a class in one column and their test scores in another.
Enter the bin numbers you want to use into a third column. For instance, if you want to display test scores by letter grade, you might enter 40, 50, 60, 70, 80, 90, and 100 into the cells of the third column.
Go to the Data tab. In the Analysis group, select Data Analysis.
Select Histogram in the Data Analysis dialog box, then select OK. The Histogram dialog box will open.
Select the Input Range (which would be the test scores in this example) and the Bin Range (which are the cells containing the bin numbers).
Choose the Output Range if you want the histogram to appear on the same worksheet. Otherwise, choose New Worksheet or New Workbook.
Select the Chart Output checkbox, then select OK. Excel will insert a static histogram on the sheet you selected.
Create a Histogram in Excel 2016 for Mac
You can easily create a histogram in Excel 2016 for Mac after installing the Analysis ToolPak.
The add-in is not available in Excel 2011 for Mac.
Choose Analysis ToolPak in the Add-ins Available box and click OK.
Click Yes to install the add-in if prompted.
Exit Excel and restart the program. The Data Analysis option will appear on the Data tab.
Once you've installed the add-in, you can create a histogram:
Enter the data you want to use in your histogram into a worksheet. For example: enter the names of the students in a class in one column and their test scores in another.
Enter the bin numbers you want to use into a third column. For instance, if you want to display test scores by letter grade, you might enter 40, 50, 60, 70, 80, 90, and 100 into the cells of the third column.
Go to the Data tab and click Data Analysis.
Select Histogram and click OK.
Select the Input Range (which would be the test scores in this example) and the Bin Range (which are the cells containing the bin numbers).
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Choose the Output Range if you want the histogram to appear on the same worksheet. Otherwise, choose New Worksheet or New Workbook.
Click the Chart Output check box, then click OK. Excel will insert a static histogram on the sheet you selected.
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The Download Now link above will take you to the Microsoft Office web site, where you may continue the download process. You must have a Microsoft account with an active Office 365 subscription in order to download and install the software.
Excel 2016 for Mac brings lots of welcome improvements to the workhorse spreadsheet but also leaves out useful tools.
Pros
Moving to the cloud: Like the other apps in the latest Mac Office suite, Excel 2016 lets you store, sync, and edit files online, via Microsoft's OneDrive cloud storage service. You can also save Excel files to your Dropbox account.
Collaborate: Excel 2016, through OneDrive, lets you share documents with colleagues and collaborate in real time. You can chat online as well, either through a document chat window or through Skype.
Modern design: The redesigned ribbon for the Mac version of Excel borrows the look and feel of its Windows counterpart, presenting tools and formatting options in much the same way as Excel for Windows does. Excel also recommends appropriate charts based on spreadsheet data.
Analysis Toolpak Excel 2010
Moving across platforms: Excel 2016 supports many of the Windows keyboard shortcuts and most of the Excel 2013 for Windows functions, which should make it easier to use the tool across platforms. The update also includes an Analysis ToolPak add-in, PivotTable slicers for analyzing data, and an improved formula builder.
Cons
Macro limits: Prior to Office 2016, you could build macros in Excel for Mac. The 2016 edition offers what Microsoft calls a 'simplified' Visual Basic Editor (VBE), which allows you to debug existing macros. But if you want to build new macros, you need to do that on the Windows side or use an earlier Mac version. For those who built macros in preceding Mac editions, this is a big loss.
Bottom Line
Excel 2016 is probably worth the upgrade just based on its ability to take advantage of OneDrive. The new analysis tools and formula builder help keep Microsoft's spreadsheet an essential tool. Hobbling its macros tool, however, diminishes a bit of the attraction for serious users.